How to Plan a Group Outing with a Hired Minibus

Organising a group outing can be exciting but challenging. Whether it's for a family trip, a school event, a corporate retreat, or a sports day, choosing the right transportation is crucial to ensure everyone travels together safely and comfortably. For large groups, hiring a minibus offers the ideal solution.

Here's how to plan the perfect group outing with a hired minibus and why the TCHire Minibus Fleet is your best choice.

1. Determine Your Group Size and Needs

Before selecting your minibus, confirm the number of people attending the outing. The right minibus will depend on the size of your group and the type of journey. For smaller groups, a 9-seater might be sufficient, while larger parties will require something like a 17-seater.

At TCHire, you can choose from:

• 9-Seater Minibus Manual (Vauxhall Vivaro or Similar):

From £153.72 per day

Features: 3 doors, 2.5TDI engine, manual transmission, air conditioning, 9 seats including the driver, and space for 3 large bags.

• 9-Seater Minibus Auto (Mercedes Vito or Similar):

From £159.50 per day

Features: 5 doors, 2.2-litre engine, automatic transmission, air conditioning, and space for 4 large bags.

• 17-Seater Minibus (Ford Transit or Similar)

From £165.00 per day

Features: 3 doors, 2.5TDI engine, manual transmission, air conditioning, and 16 passenger seats.

2. Select the Right Vehicle

When choosing your minibus, consider the comfort and amenities you need. For example, if your trip involves long distances, a Mercedes Vito with automatic transmission and extra luggage space might be the best option. Alternatively, for smaller groups or shorter trips, the Vauxhall Vivaro offers a budget-friendly and comfortable choice.

3. Plan the Route

Planning your journey in advance is essential for smooth travel. Use navigation tools to outline the best routes, consider potential traffic or road closures, and map out any rest stops. Having a clear plan will help your driver stay on schedule and ensure the group enjoys a stress-free journey.

4. Book in Advance

To ensure you get the vehicle of your choice, it's advisable to book well in advance, especially during peak seasons. TCHire offers competitive daily rates, but availability can be limited during busy periods like holidays and weekends.

5. Pack Smart

Take note of your luggage requirements when choosing your minibus. The Mercedes Vito offers more space for bags, making it ideal for groups that require extra room for equipment or luggage, while the Ford Transit is better suited for large groups without much luggage.

6. Confirm Licensing and Insurance

All TCHire minibuses come with the proper licensing and full insurance coverage, ensuring you’re protected on the road. If you plan on driving the minibus yourself, ensure the designated driver meets all licensing requirements for the vehicle size.

7. Enjoy the Ride

With the transportation sorted, you can focus on the fun part—enjoying your group outing. Whether you’re heading to a sports event, team-building retreat, or a family vacation, having everyone in one vehicle adds to the enjoyment and sense of togetherness.

Why Choose TCHire?

Whatever your route, TCHire offers a fleet that will get you there safely and comfortably. With over 50 years of experience in vehicle rental, TCHire provides unbeatable customer service, competitive rates, and a fleet that is well-maintained and designed for your needs.

For more information or to book your minibus today, visit our website or contact us for a personalised quote.